diff --git a/user_manual/talk/call.rst b/user_manual/talk/call.rst index c6ff52d3572..b6a929dd3d0 100644 --- a/user_manual/talk/call.rst +++ b/user_manual/talk/call.rst @@ -40,6 +40,17 @@ Device settings allow you to choose which microphone and camera you want to use. :alt: Talk media settings showing microphone and camera device selection :width: 400px +Noise suppression +""""""""""""""""" + +Enable noise suppression to reduce background noise during calls using AI-powered audio processing. + +1. Open ``Media settings`` before or during a call +2. Locate the ``Audio`` section +3. Enable ``Noise suppression`` + +This is especially useful in noisy environments such as open offices or busy locations. Auto-gain control and echo cancellation are also available in the same section. + Backgrounds ^^^^^^^^^^^ diff --git a/user_manual/talk/call_from_anywhere.rst b/user_manual/talk/call_from_anywhere.rst new file mode 100644 index 00000000000..a156f48c13f --- /dev/null +++ b/user_manual/talk/call_from_anywhere.rst @@ -0,0 +1,61 @@ +.. SPDX-FileCopyrightText: 2026 Nextcloud GmbH and Nextcloud contributors +.. SPDX-License-Identifier: CC-BY-4.0 + +=================== +Call From Anywhere +=================== + +Start a call with any user directly from the avatar menu, without needing to navigate to a conversation first. + +Quick Access +============ + +Accessing the Call Menu +~~~~~~~~~~~~~~~~~~~~~~~ + +1. Click on any user's avatar in your Nextcloud workspace +2. The user menu appears +3. Select "Call" or "Start call" +4. A direct call is initiated immediately + +Call Types Available +~~~~~~~~~~~~~~~~~~~~ + +From the avatar menu, you can: + +- **Start a direct call** with the user +- **Initiate a one-to-one conversation** if preferred +- **Join existing calls** if the user is already in a call + +Benefits +======== + +- **Speed**: No need to navigate to a conversation first +- **Availability**: Call directly from anywhere in Nextcloud +- **Efficiency**: Quickly reach colleagues without creating conversations +- **Context-aware**: Call while working on files, tasks, or other activities + +Best Practices +============== + +- **Check availability**: See if users are available before calling +- **Respect preferences**: Some users may prefer messages over calls +- **Use for quick connects**: Perfect for brief discussions +- **Switch to groups**: Create a conversation for multi-user discussions + +Integration Points +================== + +The "Call from anywhere" feature integrates with: + +- Avatar menus across Nextcloud apps +- User directories +- Contact lists +- Collaboration features in other apps + +See Also +======== + +- :doc:`call` +- :doc:`conversations` +- :doc:`open_conversations` diff --git a/user_manual/talk/call_index.rst b/user_manual/talk/call_index.rst index 897095e0a86..12771e38835 100644 --- a/user_manual/talk/call_index.rst +++ b/user_manual/talk/call_index.rst @@ -4,8 +4,9 @@ Calls .. toctree:: :maxdepth: 1 + call_from_anywhere call call_screenshare call_views call_transcription -.. call_audio FIXME Document echo cancellation, noise suppression and auto-gain control settings available in the media settings dialog before and during a call. + call_recording diff --git a/user_manual/talk/chat_index.rst b/user_manual/talk/chat_index.rst index f3f2ef5fe80..25a9096b215 100644 --- a/user_manual/talk/chat_index.rst +++ b/user_manual/talk/chat_index.rst @@ -8,4 +8,3 @@ Chat messages message_integrations attachments -.. bots diff --git a/user_manual/talk/conversation_index.rst b/user_manual/talk/conversation_index.rst index 5af3f12bb27..91e4e4b59f2 100644 --- a/user_manual/talk/conversation_index.rst +++ b/user_manual/talk/conversation_index.rst @@ -5,6 +5,8 @@ Conversations :maxdepth: 1 conversations + conversation_organization + conversation_presets open_conversations appearance files_integration diff --git a/user_manual/talk/conversation_organization.rst b/user_manual/talk/conversation_organization.rst new file mode 100644 index 00000000000..4d8de094b00 --- /dev/null +++ b/user_manual/talk/conversation_organization.rst @@ -0,0 +1,61 @@ +.. SPDX-FileCopyrightText: 2026 Nextcloud GmbH and Nextcloud contributors +.. SPDX-License-Identifier: CC-BY-4.0 + +======================== +Organizing Conversations +======================== + +Nextcloud Talk offers features to organize and manage your conversations efficiently. + +Tags +==== + +Create custom tags to categorize your conversations and keep them organized. Tags help you group conversations by project, team, topic, or any other criteria that makes sense for your workflow. + +Creating Tags +~~~~~~~~~~~~~ + +1. Open the left sidebar +2. Right-click on a conversation or use the conversation menu +3. Select "Add tag" and choose an existing tag or create a new one +4. The conversation will now be tagged and grouped accordingly + +Managing Tags +~~~~~~~~~~~~~ + +- **Rename tags**: Right-click on a tag header to rename it +- **Delete tags**: Remove a tag (conversations are not deleted, only untagged) +- **Collapse/expand**: Click on tag headers to collapse or expand grouped conversations + +Sorting and Grouping +==================== + +Customize how conversations appear in your sidebar. + +Sorting Options +~~~~~~~~~~~~~~~ + +- **Activity**: Show most recently active conversations first (default) +- **Alphabetical**: Sort conversations alphabetically by name + +Grouping Modes +~~~~~~~~~~~~~~ + +- **No grouping**: Flat list of all conversations +- **Group first**: Show groups/folders before private conversations +- **Private first**: Show private conversations before groups/folders + +Changing Preferences +~~~~~~~~~~~~~~~~~~~~ + +1. Access your Talk preferences or settings +2. Navigate to "Conversations" +3. Select your preferred sort order and grouping mode +4. Changes apply immediately + +See Also +======== + +- :doc:`conversations` +- :doc:`open_conversations` +- :doc:`calendar_integration` diff --git a/user_manual/talk/conversation_presets.rst b/user_manual/talk/conversation_presets.rst new file mode 100644 index 00000000000..6472293a9d2 --- /dev/null +++ b/user_manual/talk/conversation_presets.rst @@ -0,0 +1,51 @@ +.. SPDX-FileCopyrightText: 2026 Nextcloud GmbH and Nextcloud contributors +.. SPDX-License-Identifier: CC-BY-4.0 + +====================== +Conversation Presets +====================== + +Conversation presets allow administrators to define templates for new conversations, with pre-configured settings such as permissions, lobby rules, and conversation type. + +Available Presets +================= + +Depending on your instance configuration, you may see presets when creating a new conversation. Each preset applies a specific set of defaults suited to a particular use case. + +Permanent Call Rooms +==================== + +A permanent call room is a conversation preset optimized for ongoing, always-available meetings. + +Setting Up a Permanent Call Room +~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ + +1. Create a new conversation +2. Select the "Permanent call room" or "Voice room" preset +3. The conversation is configured as a persistent space for calls +4. Members can start or join calls at any time + +Use Cases +~~~~~~~~~ + +- Always-on rooms for team stand-ups or recurring meetings +- Impromptu voice discussions without scheduling +- Dedicated spaces for a team or project + +Force Lobby +=========== + +Administrators can configure a preset to force the lobby, ensuring participants wait for a moderator before joining. + +When a conversation uses a forced lobby preset: + +- Participants see a waiting room upon joining +- A moderator must admit them to the conversation +- Useful for webinars, interviews, or controlled meetings + +See Also +======== + +- :doc:`conversations` +- :doc:`webinar` +- :doc:`open_conversations` diff --git a/user_manual/talk/integrations_index.rst b/user_manual/talk/integrations_index.rst new file mode 100644 index 00000000000..ec3733041f4 --- /dev/null +++ b/user_manual/talk/integrations_index.rst @@ -0,0 +1,9 @@ +Integrations +============ + +.. toctree:: + :maxdepth: 1 + + files_integration + calendar_integration + call_from_anywhere diff --git a/user_manual/talk/messages.rst b/user_manual/talk/messages.rst index 1e850edabb8..a8655cec98f 100644 --- a/user_manual/talk/messages.rst +++ b/user_manual/talk/messages.rst @@ -96,3 +96,28 @@ You can edit the thread title from the thread itself or from the sidebar. .. image:: images/thread-edit-title.png :alt: Talk thread title edit option in the thread header :width: 500px + +Private replies +--------------- + +Private replies are messages sent directly to a participant in a one-to-one conversation, in response to a specific message in a group conversation while maintaining privacy. + +1. In a group or public conversation, locate a message you want to reply to privately +2. Hover over the message or access the message menu +3. Select "Reply in private" +4. A one-to-one conversation window opens with the original message quoted +5. Type your response and send + +The quoted message appears in your reply, providing full context of what you're responding to — including the original sender's name, message content, and timestamp. + +Message reactions +----------------- + +Add emoji reactions to messages to quickly express agreement, celebrate, or indicate emotions without typing full responses. + +1. Hover over a message in the chat +2. Click the smiley face icon or "Add reaction" button +3. Select an emoji from the picker +4. The reaction appears below the message with a count + +Click on a reaction to see who reacted. To remove your reaction, click the X or click the emoji again.